(Information found at http://www.which.co.uk/money/tax/guides/tax-for-the-self-employed/self-employed-income-tax/ on 21.05.2016)
This is what I found about
National Insurance...
"Tax for the self-employed
Self-employed National Insurance
The self-employed pay National Insurance at a special rate
If you're self-employed, it's not just income tax you need to pay on your profits. You also have to make National Insurance contributions.
Building up National Insurance contribution entitles you to the State Pension, and other benefits, but it can be complicated to calculate.
This guide gives you a step-by-step guide to working out how much National Insurance you need to pay if you're self-employed, and other taxes you might need to pay.
Self-employed National Insurance
If you're self-employed, there are two types of National Insurance contribution you may have to pay. These are based on how much profit you make in a year.
Class 2 National Insurance contributions
- If you make profits up to £8,060 in 2016-17, you have to pay Class 2 contributions
- The amount you have to pay is £2.80 a week in 2016-17 tax year
- You can claim exemption if your annual profits are below £5,965 in 2016-17.
Class 4 National Insurance contributions
- If you make profits above £8,060 in 2016-17, you also have to pay Class 4 contributions
- The amount you have to pay is 9% on profits between £8,060 and £43,000 in the 2016-17 tax year
- On profits above £43,000, the rate falls to 2%.
Self-employed value added tax (VAT)
If you're self-employed you will have to pay or reclaim VAT quarterly if your turnover is over £79,000 in 2016-17.
Up to this you can register voluntarily, which may be worthwhile if you can claim a lot of VAT on things bought for your business.
Not registered for VAT
If you aren't registered for tax you cannot reclaim VAT on things you buy for your business, but you should use prices including VAT when you are recording expenses and allowances so you earn tax relief on the VAT.
Registered for VAT
If you are registered for VAT you must charge it on all goods and services you supply which incur VAT. There are a few exceptions, such as free services and one-off free gifts worth less than £50.
Flat rate VAT scheme
If your turnover is less than £150,000 it could be worth considering the flat-rate scheme. The scheme simplifies your VAT accounting by calculating your VAT payments as a percentage of your VAT-inclusive turnover. It can be good value for small businesses and reduces admin.
Self-employed capital gains tax (CGT)
If you sell your business, or if you sell your home and part of it has been used exclusively for business, you may have to pay capital gains tax on it. HMRC makes a distinction between using a home 'solely' for business and 'exclusively' for business.
If your home is used 'solely' for business it means that part of your home is used purely for business, but only part of the time. 'Exclusively' means part of your home is set aside for business at all times.
CGT becomes due when you sell your home only when part has been used 'exclusively' for business, not 'solely'. "
(Information found at http://www.which.co.uk/money/tax/guides/tax-for-the-self-employed/self-employed-national-insurance/ on 21.05.2016)
This next piece of information explains
Capital Expenditure...
"What is 'Capital Expenditure (CAPEX)'
Capital expenditure, or CapEx, are funds used by a company to acquire or upgrade physical assets such as property, industrial buildings or equipment. It is often used to undertake new projects or investments by the firm. This type of outlay is also made by companies to maintain or increase the scope of their operations. These expenditures can include everything from repairing a roof to building, to purchasing a piece of equipment, or building a brand new factory.
BREAKING DOWN 'Capital Expenditure (CAPEX)'
In terms of accounting, an expense is considered to be a capital expenditure when the asset is a newly purchased capital asset or an investment that improves the useful life of an existing capital asset. If an expense is a capital expenditure, it needs to be capitalized. This requires the company to spread the cost of the expenditure (the fixed cost) over the useful life of the asset. If, however, the expense is one that maintains the asset at its current condition, the cost is deducted fully in the year of the expense.
The amount of capital expenditures a company is likely to have depends on the industry it occupies. Some of the most capital intensive industries have the highest levels of capital expenditures including oil exploration and production, telecom, manufacturing and utilities.
Capital expenditure should not be confused with revenue expenditure or operating expenses (OPEX). Revenue expenses are shorter-term expenses required to meet the ongoing operational costs of running a business, and therefore they are essentially identical to operating expenses. Unlike capital expenditures, revenue expenses can be fully tax-deducted in the same year in which the expenses occur.
Using Capital Expenditures in Multiples for Relative Valuation
The cash flow to capital expenditure ratio, or CF/CapEX, relates to a company's ability to acquire long term assets using free cash flow. The cash flow to capital expenditures ratio will often fluctuate as businesses go through cycles of large and small capital expenditures. A high multiple is indicative of relative financial strength. If a company has the financial ability to invest in itself through capital expenditure, it is easier for the company to grow. It is important to note that this is an industry specific ratio, and should only be compared to a ratio derived from another company that has similar CapEx requirements.
CF to CapEx is calculated as:
CF/CapEx = Cash Flow From Operations / Capital Expenditures
Capital expenditure can also be used in calculating free cash flow to equity (FCFE) to a firm with the following formula:
FCFE = Earnings Per Share – (CapEx – Depreciation)(1 – Debt Ratio) - (Change in Net Working Capital)(1 – Debt Ratio)
or alternatively:
FCFE = Net Income - Net CapEx - Change in Net Working Capital + New Debt - Debt Repayment
The greater the capital expenditure for a firm, the lower the free cash flow to equity."
(Information found at http://www.investopedia.com/terms/c/capitalexpenditure.asp#ixzz49JDaJOM6 on 21.05.2016)
Intellectual Property...
"I'm a photographer – what do I need to know about IP?
Published 20.01.10 at 14:15
Two key intellectual property (IP) issues arise in relation to photography:
- What rights does the photographer have?
- What infringements must the photographer be aware of?
Copyright
The principal IP right relevant to a photographer is copyright. A photograph will be protected by copyright if it is an original work, in the sense that it has originated from the photographer rather than being copied (see 'infringement' below for further details).
Unless the photographer is taking photos in the course of his or her employment or has otherwise agreed to assign copyright in the photographs, the photographer will own copyright in his or her photos.
The owner of copyright in the photographs has the exclusive right to reproduce or issue copies of the photo to the public.
Infringement
The World Intellectual Property Office (WIPO) provides a list of works protected by copyright that is routinely infringed by such works being photographed. These works are:
- Literary works (such as books, newspapers, catalogs, magazines);
- Artistic works (such as cartoons, paintings, sculptures, statues, architectural works, computer and laser artwork);
- Photographic works (such as photos, engravings, posters);
- Maps, globes, charts, diagrams and technical drawings;
- Advertisements, commercial prints, billboards and labels;
- Motion pictures (such as films, documentaries, television advertisements);
- Dramatic works (such as dance, plays, mime); and
- Works of applied art (such as artistic jewellery, wallpaper, carpets, toys and fabrics).
It is an infringing act to reproduce the whole or a substantial part (judged qualitatively rather than quantitatively) of a work protected by copyright. This includes reproducing the whole or a substantial part of a work by photographing it. There are a number of defences to this general rule, the most relevant for these purposes being using the photograph for:
- non-commercial research or private use/study;
- criticism or review; or
- education, although this is a narrow exception and you must be an educational establishment to benefit from it.
Photographing a building or sculpture situated in a public place or premises open to the public is also not an infringement of copyright in such building or sculpture.
If a work is protected by copyright and none of these defences apply, then you should obtain prior consent from the copyright owner before photographing it.
(Information found at http://www.own-it.org/knowledge/i-m-a-photographer-what-do-i-need-to-know-about-ip on 23.05.2016)
Registering your company...
This is very straight forward if you are setting up as a sole trade. You need to have a national insurance number and register with HM Revenue and Customs. You also need to decide whether to trade under a business name or your own.
With limited companies you need to register with Companies House and have at least one director to help run the company. Other things you need to have are; a company name and address, have a minimum of one shareholder, a set of agreed rules about the running of the company and make sure you set Corporation Tax up for the company.
In partnerships it is similar to a sole trade but the partner(s) share the responsibility for the business and running it. All you need to do to register it it register for the self assessment with HRMC, name the shared company to suit the rules, share any profits between partners and run your business as a sole trade.
Expenses...
This can be anything from buying your photography equipment in the first places which can be everything from a hot shoe adaptor to a full frame camera with lenses. there are other costs involved which you need to consider. These are such as travel costs, mobile phone contracts, internet for you to be able to work online, adobe packages to be able to edit images once take and many more. Below is some information I found online which tells you the sort of things you can claim back and realistically how much...
"As a freelance or self-employed individual, the expenditure you incur is likely to fall within one of three categories: Capital, Business or Private. Part two of this guide to expenses will examine each category. But the most common expenses for which the self-employed may claim a deduction for, and the necessary record-keeping requirements, are as follows, according to Paul Spindler, a partner at chartered accountancy firm Kingston Smith LLP.
Use of Home
A deduction may be available for reasonable use of home as your office. The deduction must be based on a reasonable basis. For example if you use one of the four rooms in your house as an office for a full normal working week, you could claim a deduction of 25% of eligible and relevant home costs.
Eligible costs would include a proportion of:
· Rent or Mortgage interest;
· Gas, electricity, metered water rates, Council Tax, Insurance;
· Repairs, decorating, cleaning;
· Telephone;
· Internet/broadband;
· Computer items e.g. printer cartridges, stationery etc
Note: a claim for use of home for business purposes may have possible implications on the capital gains tax main residence exemption when you come to sell your property.
Travel and Motoring
Travel expenses are only allowed in relation to business journeys. This does not include the cost incurred in relation to your ordinary commute from home to your ordinary workplace.
Travel expenses may be incurred in a number of forms, the most common of which are:
Car mileage
Where you use your car for making business journeys, you can deduct the cost in relation to business purposes. There are two ways of working out how much you can deduct:
· a fixed rate for each mile travelled on business, using the fixed mileage rates; or
· the actual expenses, worked out using detailed records of business and private mileage to apportion your recorded expenditure
The current fixed mileage rates are 45p per mile for the first 10,000 business miles you do in your car each year and then 25p per mile after that. This mileage includes travelling to and from temporary locations and between different sites. You will need to keep a log of your journeys.
If the mileage rate is used, you can not claim a separate deduction for costs of running and servicing the vehicle such as fuel, oil, servicing, repairs, insurance, vehicle excise duty and MOT. You can also not claim a deduction for capital allowances.
For example, if you incurred £100 expenditure on petrol which was used to travel 800 miles in total of which 500 were business miles, you could claim using the fixed mileage rates £225 (45p x 500 miles) OR alternatively claim the business proportion of the actual expenditure being £62.50 (£100 x 500miles/800miles).
Car hire
Where you use a hire car for business travel the costs allowed in relation to car hire will depend on a number of factors including:
· Whether the car is on a short term hire (< 45 consecutive days);
· Date hire contract entered into for long term contracts;
· CO2 emission of the car.
For short-term car hire i.e. cars hired for less than 45 days consecutively, the full cost is deductible.
For long term car hire for contracts entered into after 1 March 2009 where the CO2 emission is more than 160g/km, only 85% of the hire charge cost is deductible.
For example, if the hire costs of a long term contract for a car with CO2 of 190g/km was £5,000, you would only be eligible to deduct £4,250 (£5,000 x 85%) from your business income.
Original receipts must be provided and speeding, parking or clamping fines cannot be claimed.
The maximum car hire period allowed is 6 months and this must be covered by your contract.
Car parking charges
Parking can be claimed as long as an original receipt detailing date and cost is available for each date claimed.
Rail, bus, taxi and air travel
Fare costs to and from your home and temporary place of work can be claimed where receipts are provided. For low cost flights, both original tickets and online receipts are acceptable.
Associated travel costs
Road, bridge/tunnel tolls and congestion charges incurred while on business may be claimed.
Original receipts are required for all items except toll fees.
Food & Drink
Whilst working away from home as a self-employed person, you can claim the cost of subsistence i.e. the cost of food and drink incurred as a result of the business trip.
Accommodation
Hotel
A reasonable cost per night may be claimed however you must keep all receipts
Rented
If you’re claiming accommodation rental costs, your rental agreement must meet HMRC Dual Purpose rules. Basically you must already be maintaining a property and are renting another property for the purposes of your contract.
Note: You can only claim for the working week (i.e. 5 days out of 7).
Education
Training and tuition
Any training or tuition to do with your current work can be claimed as long as you are able to evidence a receipt for the full amount, your current job description, the name of the training course/tuition and a description of the training course/tuition and how relates to your role.
Manuals and text books
A reasonable amount may be claimed for the cost of manuals and text books required for business purposes - receipts required.
Professional subscriptions
Costs for certain subscriptions may be eligible for deduction. These include:
• Subscriptions to appropriate professional bodies
• Professional journals, books etc
• Professional indemnity insurance
Office Costs
Telephone
Business calls from home or a mobile are fully claimable, however these must be itemised and line rental costs and internet cost are not recoverable unless you have a specific separate line for business purposes only. You must retain a copy of your itemised telephone bill.
Postage
Any business related post can be claimed for, original receipts must be provided.
Office stationery
A deduction can be claimed for any stationery such as paper, pens, printer ink you use for business.
Claims must be for a reasonable amount (in line with the business you run) and you’ll need original receipts to validate claims."
(Information found at http://www.freelanceuk.com/news/3864.shtml on 23.05.2016)
Funding...
This information tells you basic pros and cons of using/receiving funding from external sources as well as your own. It is very useful to know and to keep for checking back on from time to time.
"Most new businesses will need money when starting up – for equipment, stock, perhaps to rent or buy property, and meet marketing costs. Then, once up and running, they will need cash to pay the bills and keep the business going.
Business Link, a government website offering information and advice, has a comprehensive section on the forms of funding available to start-ups and the newly self-employed. Essentially, your options are: using your money, getting a business loan from a bank, getting funding from outside investors, and applying for a grant.
However, the internet has arguably made it easier for some fledgling businesses to raise vital finance by tapping into potential supporters. They may be friends, customers or simply people who think they have spotted a great idea and want a piece of the action.
This is known as "crowdfunding" and, say those behind the concept, it gives ordinary people the opportunity to emulate the high-fliers on BBC show Dragons' Den by investing from as little as £10 or £100, to perhaps thousands, in return for a stake in the business.
Using your own money
Self-funding is the simplest way to fund a new venture. The biggest difficulty, of course, is if you don't have the money to invest – but it can take less than you think.
Elizabeth Varley, co-founder and chief executive of TechHub, a community space for tech start-up companies, says: "Many people keep working in their job or contract in order to slowly get their business started, but the disadvantage can be speed – you're not able to focus all your time on your new venture, plus there's the risk of losing the money if the business doesn't go well. .
"On the upside, you have full control – no bank, no investor or any one else to have to report to on your progress."
Some people will have enough equity in their property to remortgage and use the extra cash to fund the business, or will be able to secure a loan against their home. But think carefully before you do this. Are you really willing to risk your home being repossessed if it all goes wrong?
Bank loans
The current economic conditions mean it is now a lot harder for small businesses to borrow money from banks. However, in February the government struck a deal with the main high street banks to lend a total of £76bn to small and medium-sized businesses during 2011.
So how can you get your hands on some of this cash? Most banks will want to see a business plan, which will include information such as how much money you will need to start up, where it will come from and financial projections going forward.
Banks will also credit-check the company directors and look at their history of previous business ventures. Simon Streat, managing director of Experian's SME business, says: "If you're starting up for the first time, it may be advisable to try and find a partnering director.
"Even more advantageous would be if you were to partner with a director that has previously experienced start-up success. Not only will you benefit from your partner director's previous experience, it will also positively impact the new business's credit score."
The terms and interest rates of bank loans will vary between providers and will reflect the risk and cost to the bank in providing the finance.
Investors
Equity finance is a way of raising share capital from external investors in return for handing over a share of the business. Equity finance normally comes from venture capitalists (or private equity firms) or business angels who are "high net worth" individuals.
"The benefits are clear: more money available, all in a lump sum, so that you can have the capital to get started," says Varley. "The disadvantages can be that it can take a significant amount of time and effort to raise relatively small funds, compared to what you might need further down the line.
"You'll also be giving up some equity, which equates to both control over your company, and the financial results of your labours as the business grows or when you come to sell it."
Crowdfunding
Sue Acton, founder of bodycare company Bubble & Balm based in Leamington Spa, found it impossible to obtain finance from banks when she set up her business in 2009, and eventually got funding from three business angels. But when she needed funding for the next stage of growth she turned to crowdfunding.
Crowdcube (crowdcube.com) is a web-based crowdfunding service that connects small businesses to thousands of potential micro-investors, who are typically ordinary people rather than wealthy individuals. To attract investors, businesses create an online pitch and promote it to people they think might invest in the business, such as friends, suppliers and customers.
Acton says: "I get to raise the finance I need but from a larger group of individuals than is usually possible with traditional routes to finance. The investors, ordinary British people, get a share in the equity of my business in return. It's a really transparent way of raising finance compared to angel introduction firms, because you can connect more directly to the investors. I also love the fact that investors are potential customers, too."
She has set an investment target on Crowdcube of £75,000 and is offering 15% equity. By the beginning of this week, the total invested stood at just over £45,000, with 54 investors on board.
Grants
A grant is a sum of money given to an individual or business for a specific project or purpose. Stick to its terms and conditions and you won't have to pay it back. So how do you get one to help start your business?
Grants are currently available from a variety of sources, such as the government, European Union, Regional Development Agencies (which will close at the end of March 2012), Business Link, local authorities and some charities.
There will be strong competition for funding this way and strict eligibility criteria. These will vary but are likely to include the location, size and industry sector of the business.
Most government grants require you to match the funds you are being awarded – and with all grants you are likely to need a full business plan.
The Business Link website has a business support finder section where you can enter your postcode and type of business, and see what type of support might be available to you.
The Prince's Trust is one of the best-known organisations that helps new businesses, but you will need to be aged under 30 to benefit. As well as grants, it offers young self-employed people advice and skills training."
(Information found at http://www.theguardian.com/money/2011/jul/15/self-employment-funding-your-business on 23.05.2016)
(1.2)
I am going to make a SWOT analysis before I make my business plan. This is a planning method which can help with projects or business plans. These can be used for companies, products, individuals, industries and places. They are very useful to do but cannot be rushed.
SWOT stands for Strengths, Weaknesses, Opportunities, Threats.
Here is my SWOT Analysis...